15 Benefits of Creating Step-by-Step Guides Using Splainy

Excerpt

Do not index

Ready to Publish

1. Splainy step-by-step guides describe each step of a process in an easy-to-understand way

A step-by-step guide outlines the detailed instructions you need to take to complete a particular activity. So, the biggest benefit of step-by-step guides is helping people understand how to do something.

Splainy step-by-step guides epitomize this. Splainy helps you create easy-to-understand and easy-to-follow step-by-step instructions. Creating your guides with Splainy guarantees that anyone can use them to complete the task they describe.

2. Splainy makes creating a step-by-step guide easy

Step-by-step guides should be as detailed as possible. However, creating them should not be a pain in the neck. Splainy helps you create your detailed step by step instructions without stress.

You really don’t have to do much when using Splainy to create your guides. In fact, you can create your guides with just a click of a button.

You click to turn on the Splainy recorder. Then, you can go through your process. Splainy will capture what you do on your screen and automatically create your step-by-step visual guide. Splainy will capture all the steps in the process, from the first to the last step.

3. Splainy lets you leverage digital tools to create step-by-step instructions

To manually create stepwise instructions, you first need to gather information about the process you want to make into a procedure.

You may have to discuss with subject matter experts to get as much detail as possible about the process. Then you outline all the steps involved in the process.

Lastly, you write some content for each step. You may add visuals to each step to make the how-to guide easier to understand. While writing, you also need to consider your target audience and ensure that the information is right for them.

Thankfully, digital technology helps automate the process of developing how-to guides. Splainy lets you leverage digital technology. This is because it is a tool for automatically generating a step-by-step guide.

The smart app captures a process as an expert does. So you don’t need to worry about gathering information. It automatically generates your stepwise guide, meaning you don’t need to write the content.

It structures your guide so that anyone can understand and follow it. So, you don’t need to worry about your target audience either.

Thus, Splainy is the digital documentation tool you need to create step-by-step process documents.

4. Splainy helps you create instant step-by-step guides

You probably have heard the saying, “Everything important in life takes time.” People often interpret it to mean that if you can get something done quickly, it probably isn't important.

Well, Splainy debunks that saying when it comes to creating helpful step-by-step guides for something you do online. These guides are super important. But with Splainy, you can create them in seconds.

Splainy captures your process as you do it and automatically generates your how-to guides. You do not have to write out the steps in your process. Thus, it saves you the time you’d have spent producing the detailed instructions manually.

With Splainly, you can create step-by-step instructions for many processes in under 30 seconds.

5. Splainy helps you create step-by-step instructions for any process

Splainy is perfect for creating step-by-step instructions for practically any type of process. You can use it to easily create stepwise instructions for online procedural steps.

Is your goal guiding workers through business workflows? Or is it helping readers understand how to buy something online? Splainy will show the different steps in an easy-to-understand format.

Splainy helps you create different step-by-step guides. These range from simple bullet list instructions to fully-fledged SOP (standard operating procedures).

6. Splainy step-by-step instructions simplify every task

One way to simplify a task is to provide a procedure for completing it. Detailed instructions guide workers on what to do at every phase of a task. It tells where to start, how to start, what to do, when to do it, etc.

This is where step-by-step guides come in. Detailed and clear instructions show how to perform a task from start to finish, one step at a time. This helps people approach the task with better clarity and direction.

However, to simplify tasks, step-by-step guides need to be clear, easy to understand, and easy to follow. This is where Splainy comes in.

Splainy helps you create work instructions using the simplest language and easy-to-follow directions. Thus, when you use Splainy step-by-step guides, employees will understand a task’s processes. This helps them complete the tasks without making errors.

7. Splainy how-to guides help reduce confusion and roadblocks

Did you know that some step-by-step guides confuse the end users even more? A step-by-step guide should meet certain parameters, or else it may confuse users. These include being precise, specific, and consistent. Thankfully, Splainy how-to guides tick these boxes.

The tool helps you create how-to guides that are precise and simple. Splainy guides come with a reader-friendly structure. Its automatically generated guides present the instructions using short and simple steps. It doesn’t make use of lengthy instructions featuring a lot of content for each step. This reduces confusion because lengthy instructions are more difficult to follow.

Splainy also helps you make your how-to guide as specific as possible without becoming overly lengthy and confusing. First, you create simple general procedures. Then you create a separate procedure for each step in the general procedure that needs specific instructions.

Splainy step-by-step guides also reduce confusion by using consistent layouts and terminologies. The information is consistent from the start to the end of the stepwise guide. For example, when readers see “button” in one step and “action button” in the next step, they’ll wonder whether there’s any difference between them. Splainy reduces such confusion by creating stepwise guides with consistent information and denomination.

Assuming you implement procedures that enhance efficiency. You would want everyone in the company to replicate these procedures, won’t you? This is where step-by-step guides come in.

A step-by-step guide helps you document your expertise into reference materials you can share with everyone. Thus, the stepwise guides facilitate knowledge sharing between individuals and teams.

However, stepwise guides that are best for sharing knowledge are those that are easy to create by anyone and easy to follow by end users. This is where Splainy step-by-step guides come in.

With Splainy, it is easy to document your expert knowledge, putting it down into simple steps that everyone can easily follow to do their work. Thus, Splainy helps you share your procedural expertise with others.

9. Splainy step-by-step guides enhance process documentation

Because they are process documents that provide detailed descriptions of how to perform a process, step-by-step guides enhance process documentation.

One of the key benefits of process documentation is preventing knowledge loss. When key employees leave your organization, they leave with their knowledge and expertise.

However, using how-to guides, you can document the procedures your key resources use to complete processes. So, even when these employees leave, their expert knowledge remains with your organization.

When documenting processes, you would want the guide to be simple so that anyone can later use the instruction manual to do their work. This is where Splainy comes in. The software helps you create detailed but easy-to-follow process documents.

10. Splainy step-by-step guides help improve your team's performance

One way to improve your team’s performance is to guide team members without micromanaging.

As a team leader, you must provide the guidance team members need to produce the work their roles require. However, an excessive amount of direct involvement can be frustrating to team members. This is where a clear and easy-to-follow step-by-step guide comes in.

With Splainy, you can easily document the procedures for your critical processes. Then you can distribute these procedures to your team members. It helps team members understand your critical processes without the need to always be in their ears to dish out instructions.

Thus, Splainy step-by-step guides empower your team members to become process experts and power users. It helps everyone do their work to the maximum. This enhances their productivity and improves operational efficiency.

11. Splainy how-to guides help streamline your onboarding experience

As your organization grows, you’ll need to hire new employees. However, it can be difficult for new hires to fit in. New employees may be unsure of what steps to take to do their jobs correctly. The average worker spends 30% of their workday searching for information needed to do their work.

This is where employee onboarding comes in. It is the process of introducing new employees to the company’s environment and business processes. Interestingly, a step-by-step guide is an excellent tool for onboarding employees.

By documenting procedural steps and sharing them with new employees, you introduce them to the information they need to do their work.

However, only well-thought-out and easy-to-follow step-by-step guides supercharge the onboarding process. The streamlined onboarding process helps new hires to start firing from day one. This is where Splainy step-by-step guides come in.

A Splainy how-to guide is simple and easy to follow, so it can help you train new hires and get them up to speed quickly.

12. Splainy step-by-step guides help you update your instructions easily

A company and its industry are always changing. So, procedures shouldn’t be set in stone. If your procedures are inflexible and unchanging, your organization may be left behind by changes in the business space.

So, the step-by-step instructions for your processes should be living documents that grow with your company. That is, you should be able to easily update your process documentation for changes (in guidelines, workflows, features, etc.).

This is where Splainy stepwise guides come in. With Splainy, you can easily update your step-by-step instructions. It allows readers to follow the new processes and get work done right, instead of following outdated steps and messing things up.

13. Splainy step-by-step instructions improve quality control and lead to fewer errors

Quality control is integral to the success of every business. One way to improve quality control is to build proper processes.

It means you need to define the step-by-step procedures of your critical processes. Then you can compare these steps to quality standards to identify specific areas where you fall short. With clear stepwise steps, it is easier to identify areas that need improvement.

A step-by-step guide also reduces operational errors. It removes unnecessary steps. It outlines the relevant information that workers need to do their work in an easy-to-follow step-by-step format. Thus, workers will have no doubt about how to do their job. When in doubt, the guide will serve as an ideal reference point. So workers will make fewer mistakes.

However, not just any stepwise guide can improve quality control and lead to fewer mistakes. Instructional guides should clearly document operational procedures to identify quality improvement points easily. This is where Splainy digital adoption comes in. The software simplifies how-to guides. Its guides make it easy to identify improvement points in your processes and help workers complete tasks with fewer mistakes.

14. Splainy step-by-step guides can be a massive time-saver in the long run

When a step-by-step guide helps end users understand operational procedures and get their job done, it saves the company lots of time.

When you’re unsure how to do something, you search for the information or ask someone else. Searching for answers, asking questions, and waiting for a coworker to respond take time. Before you know it, you’ve lost valuable time.

On average, workers spend 2.5 hours finding the correct information about a task. That’s an alarming stat because 2.5 hours is 30% of a workday. Over time, the lost time can be humongous.

A step-by-step guide puts the information you need to do your job at your fingertips. You’ll not need to search around for answers, allowing you to commit more of your workday to do the work.

However, how much time a step-by-step guide saves you depends on how simple it is. If some steps in a how-to guide need explaining, understanding the guide and following the steps to complete the task take longer. But if a guide is easy to follow, you’ll spend less time completing your task.

This is where Splainy how-to guides come in. The software helps you create some of the easiest-to-follow guides. Using Splainy helps users save huge amounts of time, both in the present and in the long run.

15. Splainy digital adoption leads to higher levels of collaboration

Project success is a team effort, with every team member completing specific tasks. Many times, the output of one team is used as input by another. Thus, the whole project suffers if operational ambiguity slows down a team’s processes.

Step-by-step guides help to reduce operational ambiguity by defining all the steps involved in a task. With defined procedural steps, everyone can be on the same page and collaborate better. This is because they can complete their tasks quickly and efficiently and pass the baton to other teams.

Splainy does not only help you create simple guides. It also enables you to build and automate interactive conversations for social media. This include Instagram Direct Messages and Facebook Messenger. This way, Splainy helps you nurture relationships and get more conversions.

Conclusion

Many people use step-by-step guides. Workers may need them to know how to do their jobs. Customers may require them to understand how to operate a product and more.

Splainy helps you leverage digital tools to create easy-to-understand and easy-to-follow how-to guides.

As outlined above, there are many advantages of using Splainy to create your stepwise guides. Splainy helps you create guides for any process and makes the process easy and super-fast.

Ready to document your procedural steps and empower your workers and customers? Sign up for Splainy today.